About Scouts EMS

Scouts EMS originally started life as a volunteer project within Solihull Scouts, providing the inital financial support the team needed to purchase the first round of equipment, as with all scouting projects we also relied on a number of donations. Over the years the system grew and it was clear that another cash injection would be needed to enable the system to live up to it's potential.

At the start of 2016, Avion TSL, an event's management company based in Solihull, bought Scouts EMS off Solihull County so that they could be the financial backing it needed. It is because of this financial backing and support that we can bring this amazing list of features to you.

Although Avion TSL provides the financial and infrastructure support, Scouts EMS still heavily relies on volunteers to run and manage the system, if you are interested in getting involved then please let us know!

Pre Event

- Young Person Health Forms
-- Medial Requirements
-- Dietary Requirements -- Allergies
-- D.O.B
-- Blood Type
-- Last Tetanus Injection
-- Contact Details
-- Next of Kin Contact Details
-- Doctors Contact Details
-- Swimming Permissions
-- Shooting Permissions (if applicable)
-- Photograph for ID Purposes
-- Event Extras where required
-- Medical & Photograph consent with digital signature
- Adult Health Forms
-- Medial Requirements
-- Dietary Requirements
-- Allergies
-- D.O.B
-- Blood Type
-- Last Tetanus Injection
-- Contact Details
-- Next of Kin Contact Details
-- Doctors Contact Details
-- Photograph for ID Purposes
-- Event Extras where required
-- Photograph & DBS consent with digital signature
- Group or Team Registration
- Automatically generate invoices
- Group Coordinators as members or members sign up to group
- Manage payments direct to your bank account
- Request any format report
- Emailing service, direct to participants/leaders/staff
- Staff Registrations
- Admin can view live statistics of sign ups, groups, participants, staff, leaders & health records
- Approve/Decline adults DBS status
- Secure UK Based Server
- SSL Certificate
- Certified Data Controller
- Live chat support (when available)
- Support ticketing system

On Event

- ID for all on site
-- Wristband for day/weekend (24p per person)
-- ID Card for up up to two weeks (£xx per person)
-- Shows Name, ID, Medical/Dietary/Allergy/Swimming/Shooting Status, Group and anything event specific
- Site wide WiFi access with controlled internet (To those in need) (If internet access available)
- Mass group check in
- Security to scan on and off site at all exits
- Instant health form access for First Aid Team via tablets
- Scan through meals, live view of how many remaining
- Browser based app
-- Leaders access health forms for those in group
-- Message organisers
-- See itinerary
-- See Notices
-- Jobs list for staff
-- Share photos
-- Activity Control (event specific)
- Shop
- Site wide notice boards (screens/computers need to be provided)
- Emergency reports
- Equipment Tracking (Radios, Hi Vis) - Know who’s been allocated what kit
- Equipment storage and billing - Bill people for leaving stuff to charge in admin (eg. 50p per hour)
- Manage visitors
- New sign ups/health forms on site
- Computer terminals & barcode scanners/card readers where required

Event Management System | Created and owned by Avion TSL.
Version v3.13.153